Lower Operating Costs by Using Electronic Lien Notices

This is part of a nationwide legislative trend in the self-storage industry that is allowing self-storage operators to realize tremendous postal savings, speed up their lien notification and auction process and move from a paper-based to paperless notification service.

There is an important caveat though -- operators that wish to send lien notices by email must retain certified proof of electronic delivery, content and time of delivery. This is not something that standard email services provide. Using self-storage management software that integrates with a certified electronic lien service can provide senders with the required certified proof -- resulting in huge savings.

States Allowing Electronic Lien Notices

As of August 7, 2015, the states that already have lien notices are: Arizona, Arkansas, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Kansas, Kentucky, Maine, Maryland, Massachusetts, Michigan, Minnesota, Missouri, Nevada, New Jersey, New Mexico, North Carolina, Oregon, Pennsylvania, Rhode Island, South Carolina, Tennessee, Texas, Utah, Virginia & Washington

Why Send Electronic Lien Notices

• Savings: An electronic service costs a fraction of what postal mail costs and reduces administrative work in the process without sacrificing the proof of receipt
• Greater responsiveness to lien notices: Reach transient tenants whose email addresses may be more reliable than their mailing addresses
• Proof of receipt: All states require the facility operator to prove the lien notice was sent and received. Some electronic lien services require the recipient to take an action, like clicking a link or acknowledge receipt. The only legal way to make this automatic is by using RPost's Registered Email™ service, which sends an archived Registered Receipt email that certifies time of delivery and exact message content

Electronic Lien Notice Success Story

RPost's Registered Email service is already in use by many SiteLink's customers across the U.S., including longtime customer, Burlington Self-Storage. Since Burlington Self-Storage began using the Registered Email service to send certified electronic lien notices more than a year ago, the operator has seen annual postal savings of more than $4,000 across its six locations, not to mention a reduction of more than two hundred man-hours spent printing, folding, stuffing envelopes and mailing lien notices.

UPDATED 2016 Electronic Lien Notice Webinar: Learn about the latest Electronic Lien laws and how using encrypted registered email can help thwart cyber criminals.

Article Contributions by: Alex Khan - Vice President Global Service Delivery at RPost

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